Event Toolkit

A toolkit for your special event

Tools to help plan, manage and organize your event

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Wedding venues comparison template

This wedding venue comparison template has been created and provided to help you decide which is the best venue to choose in relate to the budget of your wedding.

Instructions on how to use the template are included below and then the download link to the venue comparison template is below the instructions

Instructions for comparing reception venues with and without civil ceremony.

This document will allow you to compare the estimated total costs of your civil ceremony and wedding reception at a variety of venues. This document will remove the confusing and varied pricing many venues present to you and allow you to make direct comparisons between each of your prospective venues.

You can download and save this excel document to your computer and modify it to meet your needs.

How will this be of use to me?

When you visit venues you tend to find predicting the actual cost of hosting your event there is not clear. Some places include the cost of the room hire in the cost of the food and some separate it. All have varying costs for food and alcohol and some include the bridal suite in the venue hire and in some venues there is no overnight accommodation. In order to help you choose your venue this spreadsheet has been designed to allow you to compare the costs of your favourite venues.

The spreadsheet works on the principle that you choose a ‘standard’ reception dinner, buffet, reception drink and wine for the meal. You need to apply the same dinner and drinks choice to all venues so that a comparison is possible. Even if you have not chosen your food and drinks select the menu you are most likely to have on the day.

How can I use it?

Checking the key details:

Check that the estimate for the number of adult day guests, evening guest and bottles of wine for dinner are correct. These numbers can be changed.

Insert the starter, main and desert, which will be your standard dinner. You must use the cost for the same meal in each venue to allow you to effectively compare the venues with each other.

Adding rows

Before writing anything in to row 22, select the number 22 down the left hand size of the table. This will select the 22 row. Then right click the number 22 and select copy. Move 2 rows down and click paste. This will paste in a blank row. You can do this as many times as required. You must copy and paste new rows before you have inserted any venue details

Adding costs

When adding in costs do not use the pound or pence sign. Only insert numbers.

Categories without a cost

If there are any categories without a cost then insert a ‘0’

Estimating the cost of the venue

The total estimated cost of you venue will appear on the far right hand side of the table. You could grade the venues based on cost with 1 being the most expensive.

Template download link

Wedding venue comparison template

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